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Conference Rooms - Rules



Codes of Conduct for Conference Room Use

On occasion we have last minute scheduling of meetings (after the signs are printed), and ask that you Please make every attempt to abide by the following “rules”.


  1. PLEASE Do Not use the Conference Rooms for any unscheduled meetings without prior approval from Community Health Promotion. A Room Use Agreement form MUST be completed by all groups meeting in any of the Conference Rooms. These are available through Community Health Promotion and at the Front Desk.
  2. If you are having a meeting, Please change the sign on the outside of the door to read “Occupied Do Not Disturb”.
  3. Check the sign on the door (for Occupied Do Not Disturb) AND the meeting schedule posted outside the door BEFORE entering any of the Conference Rooms. Employees - Remember our recent Hipaa Training… Privacy is of utmost importance.
  4. If your meeting is scheduled to be over with at a certain time please try and be out on time. This helps with any meetings after yours, housekeeping, and any modifications to the room set-up.
  5. Any spills should be reported to Housekeeping (Front Desk) as soon as possible to prevent stains.
  6. Please do not allow any markers except those supplied for each room to be used on the Dry-Erase Boards. Each room has a clear plastic box with a blue lid with markers, eraser, cleaner, pens, etc. In C-1 & C-3 it is in the podium and in C-2 it is in the bottom of the TV stand.
  7. If you are in need of AV equipment not provided in the Conference Room please check with CHP (Community Health Promotion).


Our goal is to provide a service for our Patrons and Staff; we greatly appreciate your co-operation.